AO3 Project Support Officer

Are you an experienced administrator looking to take the next step in project support within the Queensland State Government? An exciting opportunity awaits you to join a dedicated team delivering vital infrastructure projects across the Gold Coast region.
  
Based in Nerang, you will play a critical role in supporting Project Managers and team members, ensuring the timely and effective delivery of high-profile projects.

Location: Nerang
Contract Length: 12 Months
Pay Rate: $50.37 per hour plus super

The Project Support Officer provides high-level support services to project managers and team members on road infrastructure projects. You will provide administrative and project support to enhance the timely and effective delivery of project/s, ensuring compliance with appropriate legislation, organisational policies, and procedures.
  
Your Core Responsibilities: 

• High-Level Administration: Provide comprehensive administrative support, including coordinating team meetings, taking and distributing minutes, preparing documents and reports, establishing and maintaining spreadsheets/regisers, and providing timely information and presentations.
• Project and Financial Support: Assist with financial approval documentation, contract administration systems, and procurement-related activities. This includes preparing procurement documentation, liaising with external parties, and assisting with tender processes in alignment with departmental governance frameworks.
• Documentation Management: Accurately compile, track, and record all infrastructure project documentation, following up to ensure timely delivery and approvals within set timeframes.
• Compliance & Governance: Ensure operational practices and standards of service comply with departmental and regional policies, relevant legislation (including WH&S), and all governance obligations.

• Microsoft 365 Mastery: High level of competency in Microsoft 365, including Word, Excel, and PowerPoint.
• Procurement Knowledge: A basic knowledge and understanding of procurement, with experience in procurement or finance within an infrastructure environment being highly desirable.
• Stakeholder Engagement: Proven ability to maintain effective communication and strong relationships with key internal and external stakeholders and contacts.
• Ethical Decision-Making: Ability to embrace new ideas and innovation, making considered, ethical, and courageous decisions based on insight into the broader program context.
• Accountability & Professionalism: Demonstrates accountability for the execution and quality of results through professionalism, persistence, and transparency.