Exciting Opportunity – Submissions Coordinator (Infrastructure)
We are partnering with a leading infrastructure services provider to recruit an experienced Submissions Coordinator
for a 14-month fixed-term contract. This role offers the chance to be part of a dynamic team, driving the success of high-profile projects through end-to-end bid coordination.
About the Role
Reporting to the Estimating Manager, the Submissions Coordinator
will play a critical role in managing Expressions of Interest (EOIs), Prequalification, and Tender submissions, ensuring all documentation is produced to the highest standard and delivered on time.
Key Responsibilities
- Oversee the full lifecycle of bid submissions, from initial lead identification to contract award.
- Maintain and manage document control processes, ensuring compliance and accuracy.
- Coordinate bid development with Estimating, Business Development, Commercial, Legal, Operations, HSE, Finance, and HR teams.
- Schedule and facilitate internal meetings, tracking key deliverables and submission deadlines.
- Format, review, and edit bid documents to ensure clarity, consistency, and compliance.
- Manage the Submissions SharePoint and relevant registers.
- Work collaboratively with external consultants and subject matter experts when required.
- Minimum 3 years’ experience in bid coordination, proposal writing, or tender management.
- Formal qualifications, including graduate or postgraduate studies, are considered highly desirable.
- Strong understanding of bid processes and document control.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.
- Ability to manage multiple deadlines, work under pressure, and engage with key stakeholders.
- Experience in infrastructure, construction, or energy sectors highly regarded.
- Work on exciting, large-scale infrastructure projects.
- Collaborative and supportive team environment.
- Competitive salary of up to $130K + Super (dependent on experience).
- Brisbane-based Monday to Friday role – no weekends.
